File converters are essential not only for individuals but also for businesses. They save time and allow users to focus on other, more important tasks. However, choosing a good file converter can be difficult since many are on the market. Finding a good free file converter will improve your productivity.
Top features of file converters
The best feature a file converter should have is efficiency. However, it must also be affordable for small businesses. Other features to look out for include the following:
Flexibility
Picking a file converter is easier if you know what you want to use it for. However, business needs may change in the future. How can you handle such a change? The solution is to get a flexible file converter. This way, it will always meet your requirements, regardless of your future business needs. The converter should be suitable for all operations and file types.
Personalization option
One perk of a good file converter is the ability to personalize the output. You should be able to compress files, copy texts, crop images, rotate images, and create layouts and template margins. Also, the software should allow you to resample and schedule tasks for conversion. If you want something fancy, also look for converters that offer drag-and-drop options. Also, faster conversions are ideal for businesses.
Simple user interface
Nothing beats an intuitive user interface. A good file converter must be easy to customize, even with advanced features. It would be useless to users if it didn’t have a simple user interface. Users must be able to use the software easily to save time on training. While choosing one for your business or personal use, consider its user-friendliness.
Batch conversion
Another crucial consideration is batch conversion. It takes time to convert files, but it can be worse when you convert several files simultaneously. Previously, conversion software handled one file at a time. More advanced software should be able to convert files in batches instead of one at a time.
It defeats saving time if the user needs to upload every single file. So look out for a converter that uploads many files at a time and converts them all simultaneously. Sometimes, you can copy all the files simultaneously and upload them for conversion. This also ensures a uniform output for each file.
Document management
It is important to have a converter that manages documents. Despite the size of the business, documentation is important. As long as the business deals with data, it must manage the documents. If a converter offers document management, users can easily organize their files.
This function also makes it easier to digitize older documents. Also, users can archive any documents they don’t have use for presently. It should also be able to compress and save the document until it is needed.
Support for different file formats
Businesses often receive different file formats. There is no superior file format, so businesses use different types depending on their needs. Therefore, their converter should be equipped for this. The converter should be able to handle different file formats and produce a uniform format.
This is important because video files, emails, and other HTML files respond differently. Their output usually depends on the software used to view the file. The file may be useless if a converter cannot work on multiple formats. It is ideal to get an all-encompassing file converter to prevent these issues from happening.
Compression options
Every business needs to worry about the output of their documents. It is normal for some files to lose quality after compression. However, businesses must balance the result and the original file.
A good converter gives you high-quality output regardless of the original document. Businesses need to maintain a professional outlook, and this includes their files. No one will take a business seriously if their file quality is poor. They should consider the functionality before choosing suitable software.
Editing function
Some files may require editing before conversion. This includes adding annotations to the document or simple editing. It is especially important if you work with PDF files. You shouldn’t need to use separate software to edit your files. Hence, a good file converter should offer editing features. It will save money in the long run.
File recovery
Loss of files is quite common today. According to Forbes, around 58% of brands are unprepared for losing documents. Many of this percentage has been forced to close down after losing valuable data.
This is expected because hard drives can fail unexpectedly. Only cloud-based files can survive such problems. But there is no guarantee that all files will be saved on the cloud. File recovery is a very important function that converters must have.
This feature allows you to repair business files as well as corrupt documents. It can also be used to restore older file versions. The recovery feature also allows you to undo and redo any part of the conversion process.
Other general features to consider
Besides general functions, some features are important as well. For instance, the software provider should have good customer support. With all products, your business is bound to need support at some point. It helps to reach the software team and get answers to your questions.
Lastly, the software should have a saving function. Autosave is ideal because it stores the files without any effort. Businesses won’t struggle with lost data or files. It will save files automatically and increase productivity.
Conclusion
File converters are needed in professional and personal settings. Regardless of the converter’s purpose, it should make your life easier and your business more productive. This includes offering a simple interface, affordability, multiple file support, batch conversion, and personalization.
There are so many options on the market, so it helps to consider most of these features before choosing the right one. Remember that most converters have both paid and free versions. So consider the best one for our business or personal needs.